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Regami Solutions – Candidate Privacy Notice

1. Introduction

Regami Solutions (“Regami”, “we”, “us”, or “our”) is committed to protecting the privacy of individuals who apply for employment, internships, or contractual roles with us.

This Candidate Privacy Notice explains how we collect, use, store, and protect personal information during our recruitment process in India, whether through our careers website, Applicant Tracking System (ATS), recruitment partners, or other lawful means.

This notice applies to:

  • Job applicants (full-time, contract, or internship)

  • Candidates attending interviews or recruitment events conducted by Regami Solutions

Our recruitment process is not intended for individuals under 18 years of age.

 

2. What Information We Collect

a) Personal Information

During the recruitment process, we may collect:

  • Name, email address, phone number, and contact details

  • Resume/CV information (education, work experience, skills, certifications)

  • Employment preferences and availability

  • Information shared during interviews or assessments

  • Public professional profile information (e.g., LinkedIn)

  • Information shared by referees or recruitment partners (where applicable)

b) Sensitive Information

We do not require sensitive personal information during recruitment.
If required by law (for example, during onboarding after selection), we may request limited information such as government-issued identification, strictly for statutory or compliance purposes.

c) Background Verification

For certain roles, background verification may be conducted only after selection and with your explicit consent, in accordance with applicable Indian laws.

 

3. How We Collect Information

We collect personal information:

  • Directly from you (applications, interviews, assessments)

  • From recruitment platforms or referral sources

  • From third-party recruitment agencies engaged by Regami Solutions

  • From referees nominated by you

You are responsible for ensuring that the information you provide is accurate and lawful.

 

4. Why We Use Your Information

We use your personal information to:

  • Assess your suitability for current and future job opportunities

  • Manage and process your job application

  • Communicate with you regarding interviews, updates, and outcomes

  • Comply with legal and regulatory requirements

  • Improve our recruitment processes

 

5. Legal Basis for Processing

We process personal information based on:

  • Your consent (where required)

  • Legitimate business interests related to recruitment

  • Compliance with applicable Indian laws and employment regulations

You may withdraw your consent at any time by contacting us (see Section 10).

 

6. Who Has Access to Your Information

Access to your personal information is limited to:

  • Regami Solutions’ HR and recruitment teams

  • Hiring managers involved in the recruitment process

  • Authorized IT and system administrators

  • Trusted third-party service providers (such as ATS providers), under contractual confidentiality obligations

We do not sell or misuse candidate data.

 

7. Data Storage & Retention

Your personal information is retained only for as long as necessary to:

  • Complete the recruitment process

  • Meet legal or regulatory requirements

  • Address legitimate business or audit needs

If you are not selected, your data may be retained for a reasonable period for future opportunities, unless you request deletion.

 

8. Data Security

Regami Solutions follows reasonable technical and organizational measures to protect personal information, including:

  • Access controls

  • Secure systems and platforms

  • Confidentiality obligations for employees and vendors

Despite our efforts, no system is completely secure, and we encourage candidates to share information responsibly.

 

9. Your Rights

Subject to applicable Indian laws, you may:

  • Request access to your personal information

  • Request correction or deletion of your data

  • Withdraw consent for processing

  • Raise concerns regarding misuse of personal information

Requests will be handled in a reasonable timeframe and may require identity verification.

 

10. Contact Us

For questions, requests, or concerns regarding this notice or your personal information, please contact:

📧 recruitment@regamisolutions.com

 

11. Changes to This Notice

Regami Solutions may update this Candidate Privacy Notice from time to time.
Any updates will be published on our careers page or communicated as required.

 

12. Definitions

  • Candidate: Any individual applying for employment, internship, or contractual engagement with Regami Solutions.

  • Personal Information: Information that identifies or can reasonably identify an individual.

  • Processing: Any operation performed on personal information, such as collection, storage, use, or deletion.

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